LibGuides SOP

We typically delete course guides under the following conditions:

• The course has been retired by the university.
• The guide is no longer being used in the course or has been replaced by a newer version.

Please note that there may be other instances where we delete course guides. These should be handled on a case-by-case basis.

To determine if a guide should be deleted:

1. Check the guide's usage.
2. Check the Registrar's retired list in the Policies and Procedures Manual.
3. Check Blackboard to ensure the guide is still not attached to a course.
4. Check to see if the guide is a duplicate.
5. Check KIT to see if the course is retired and has no upcoming enrollment dates.

We delete assets when no longer used in any guide, indicated with a zero in the Mapped Count column. To delete an asset:

1. Click on Content and select Assets.
2. Sort the Mapping Count column by clicking on it to bring all the zeros to the top of the list.
3. Click the X to the right of the asset for any asset with a zero in the Mapping Count column.