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Permissions Database SOP

Outcome

Outcome is based on the domain's terms. Note: In most cases, the database outcome will align with the original permission request; however, adjustments may be necessary to reflect how outcomes are documented in the database. For example, a site marked “Not Allowed – No Response” on the original request form would be entered in the database simply as “Not Allowed.”

  • Allowed: Includes sites with written permission from the copyright holder and sites with specific linking language or terms of use that clearly allow linking. 
  • Allowed w/ Conditions: There are restrictions on using this website. For example:
    • Usage is restricted to a specific page, or attribution must be applied to content.
    • Written approval includes conditions.
    • Sites with course-specific notes that provide context for instructional use or future reference (e.g., sites required for certain courses that require login).
  • Not Allowed: The website cannot be used due to a written denial, a lack of response to prior written permission requests, or restrictive terms.
  • Not Allowed: Exists in the Library: This is not used in the database. We are not tracking library content here.
  • Not Allowed: No response: This is not used in the database. Instead, use Not Allowed.
    • Note: When a permission request receives no response, the outcome is entered in the database as Not Allowed. The description should include the dates of past written requests for which no response was received. Additional requests may still be sent.
  • Cancelled: This is not used in the database. 
  • Cancelled: No Time: This is not used in the database.