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Permissions Database SOP

Outcome

Outcome is based on the domain's terms. Note: In most cases, the database outcome will align with the original permission request; however, adjustments may be necessary to reflect how outcomes are documented in the database. For example, a site marked “Not Allowed – No Response” on the original request form would be entered in the database simply as “Not Allowed.”

  • Allowed: Includes sites with written permission from the copyright holder and sites with specific linking language or terms of use that clearly allow linking.
  • Allowed w/ Conditions: There are restrictions on using this website. For example:
    • Usage is restricted to a specific page, or attribution must be applied to content.
    • Written approval includes conditions.
    • No TOU or restrictions in terms that prohibit linking to this site, but we do not have written permission.
  • Not Allowed: The website cannot be used due to a written denial, a lack of response to prior written permission requests, and restrictive terms. Permission requests originally labeled Not Allowed: No response would also be entered into the database as Not Allowed. This is used to indicate that there was no response from the copyright holder to written request(s) in the past; however, additional requests can be sent. The description should include the dates of past written requests that were sent, but for which no response has been received.
  • Not Allowed: Exists in the Library: This should not be used in the database. We are not tracking library content here.
  • Not Allowed: No response: This should not be used in the database. Instead, use Not Allowed.
  • Cancelled: This should not be used in the database. 
  • Cancelled: No Time: This should not be used in the database.