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Calendars in Outlook

Setting Up Working Elsewhere or Out of Office

Working elsewhere or out of office allows you to block off additional time on your calendar that you cannot adjust when setting your working hours. Working elsewhere is generally used for times that you're simply not working, while out of office usually indicates time off (vacation, sick day, etc.).

To set these statuses:

  1. Click on Appointment under New Items from your inbox or on New Appointment from your calendar.
  2. Add an appropriate Title to the event, such as Working Elsewhere or Off Duty.
  3. Update the Start time and End time.
  4. If this time occurs regularly, which is common with part-time staff, click on Recurrence.
  5. Set the Recurrence pattern for the event. For example, if my working hours are set to Mondays and Wednesdays from 7 AM to 7 PM but I don't work Mondays from 7 AM to 3 PM, I would set a Weekly recurrence that occurs every 1 week on Monday with No end date. Click OK to save the recurrence.
  6. Click Save & Close to save the event.