Out of Office SOP

Adding time off to the team calendar is similar but not exactly the same as adding time off to your personal calendar. Only list vacation or known full days away on the team calendar (i.e., no appointments, etc.).

1. In Outlook, navigate to the team calendar.
   1. Click the three dots near the bottom of Outlook.
      
   2. Select Folders.
   3. Under University Library, choose Calendar.
      
2. Click New Appointment.
3. Type [Your Name] Vacation or [Your Name] PTO (or something else equivalent) in the title field.
   • Reference staff: Add the person's name covering your shift (e.g., Carla - PTO - Jenny covering).
4. Click the All Day box next to Start time if you are going to be out all day.
5. Select the date range of your absence in Start time and End time.
6. Near the top of the appointment, select Free in the Show As drop-down.
7. Under Reminder, choose None.
8. Under Categorize, select your name.
9. Save & Close your entry.